How do you organizing your bookings?

Mary T.'s profile image

Just out of curiosity, how do you guys organize your bookings? I am an organization freak and believe I have my system down pretty well. My clients who see it love it too. I use a wall calendar (with big spaces to write lots of dogs names) and my gmail calendar too, vertical storage and my key lock box (I already had this for something else, so I decided to put it to use.

  1. I print out my Itinerary. In red sharpy I put their name in the upper right and in pen I put the drop off and pick up days (sometimes the booking papers below it cover that info up, but I want to see it at a glance). If it is Day Care, I add (DC) or drop-ins (DI) in red under their name. If they want me to pick up, I put that in red on the other side.

  2. I add the booking to my wall calendar. I add special things like M&G's, me providing transportation and Drop-ins at the top in a comments area of my calendar. Those I like to be able to see quickly and don't forget to pick up or drop off a pet.

  3. Of course, I added my Rover calendar to my Google calendar, so I get notices and can check my schedule for the next day while in bed or anywhere else very quickly.

  4. I use vertical storage for my booking sheets, doggy report cards, printed Rover cards for keychains, expenses, specials, etc. I started with one small folder, now I have expanded to 2 long ones for upcoming bookings, I use the original small one for current stays (I used to put on a purple sticky to the top to distinguish who was here) and I use another one for the expenses, report cards, etc.

  5. I use my lockbox to hold all the leashes. I just pick a number and I write it on the upper left side of the booking sheet. This helps keep the leashes separated and organized and I can quickly grab them when it is time for them to go home or to take them for a walk.

  6. Still a work in progress, but I shopped around the Facebook marketplace to find cheap storage containers. I bought several of those white plastic ones with wheels. I am going to paint them a different color, just because I like cute stuff, but leave the drawers clear. I am going to get some white board material or small white boards and attach them to the front of each of the drawers. Then I just label that drawer with the pets name and put all their stuff in it. When they are gone, I can just erase their name and use it for the next pet.

Anyone have any other ideas, I would love to hear them.

Thanks, Mary