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When to cancel an unconfirmed booking (second request)?

I have a potential client, that I had a meet & greet with, and everything went great. Her original request was overnight, but her dog is elderly, and for our first time, she asked if she could just pick him up after working her second shift schedule. I agreed. The stay is over Father's Day weekend. I booked the stay, and sent her a message, about confirming the booking. All she did was respond saying she enjoyed meeting me and my husband. That booking request expired. So I sent her a follow up message asking if she had any questions or concerns, with regards to the stay, or if she found someone else. She responded, no I do want to book with you, and gave me the times of drop off and pick up. So I responded back saying, okay I'm sending you another booking request, please confirm, so that it is on the calendar. She hasn't confirmed yet. And now I just got another request, for that same weekend, for two adorable sounding dogs. I also have a meet & greet Thursday, that covers some of the same dates. So I told the new potential client, that I already had two potential stays, but would know by Thursday, if they would be booking. She was fine with that, and ask that I let her know. Sorry for the novel

My question is regarding the potential client that already let one booking request expire: Do I wait it out to see if she let's this expire, or do I contact her AGAIN, and see what is going on?

Thank you in advance for your help

5 Answers

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10

I agree with Mary. She may not understand that she needs to confirm the booking through the site. She may think that verbally confirming with you is essentially the same. I usually send a message like:

First time it expires...

"Hi (client), I'm glad that our meet and greet went well and am looking forward to my stay with (pet's name). Could you do me a favor and log into the website to click "Accept" on the booking request? Rover's insurance doesn't cover your pet until the booking is confirmed by both parties, and I want to make sure that _ is covered in case of emergency. Let me know if you have any issues navigating the site/app."

If they still don't confirm the booking...

"Hi (client). I just wanted to check in again about our booking. I noticed that Rover hasn't received your confirmation yet. Please let me know if you'd still like to book these dates. I'm still really looking forward to working with you and (pet), but I have a couple of other clients that are interested in these dates. I know things get busy, so I'll wait (X number of hours) before booking another client. Please reach out if you have any questions or need assistance!"

This makes it very clear that you are understanding of any technical issues or barriers preventing them from booking the dates, but that you are also setting a deadline for a response so that your business remains profitable.

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Thank you everyone for their ideas, and helpful suggestions. I've learned a lot reading through your responses. I happy to report that the client & I have all worked out. ๐Ÿ˜Š

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Shane's answer is spot on. I'd like to add one more anecdote from my own experience:

After communicating several times with a client who seemed to not understand what their next step needed to be, I felt weird emailing YET AGAIN. I contacted Rover support and explained the situation, and someone from Rover support entered our online conversation and explained step by step.

It was very helpful, and worked like a charm.

Best of luck!

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If the M&G with the two adorable-sounding pups goes well and that client proceeds with the booking, go with it. The first client that hasn't committed or paid is potentially showing you already how the stay might go: expect late dropoff, no responses and all the other inconsiderate things that sitters may be subjected to. You've followed-up with the first one enough times and apparently are in demand. Go with the one that treats you with respect.

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HI Camille: I'd contact the original client (with the expired stay) and tell her that you have 2 other clients that want to book with you, so she has X amount of time to confirm booking. If the time passes and she doesn't book, move on. Sorry to sound so harsh, but sometimes that's what we have to do! Good luck!